![]() ![]() Review Payroll Entries During each pay period, the timekeeper also reviews payroll data submitted by individual employees or by departments within the organization. Timekeepers may also need to periodically review and update pay data based on employee raises or changes in their tax status or other withholdings (such as adding dependents or changing benefit plans). This includes creating initial payroll data based on the employee's withholding options when they are hired and entering the employee's pay rate within the system. Record Employee Pay Data Throughout the year, timekeepers also manage and update employee pay data within the payroll department's system. ![]() The timekeeper uses employee payroll data and the department's record-keeping system to determine the proper withholdings based on hours worked, tax status, and pay rates. Timekeepers use this technology to collect employee hours for submission to payroll processing.Ĭalculate Wages and Deductions Timekeepers also review employee payroll data to calculate wages and withholdings for taxes, Social Security, and employee benefits. While some companies may still utilize analog methods to record employee hours, the vast majority of organizations now use computerized time reporting technologies to accurately record personnel hours. Timekeepers can work in a variety of industries and organizations, but based on postings that we analyzed, most share several core duties:Ĭompile Employee Time Data The primary responsibility of a timekeeper is gathering and compiling time sheet data from employees across departments. Puma, for example, recently notified some workers that their personal information was compromised, according to various media reports. Separately, employers also are beginning to fulfill notice requirements associated with state data breach laws as the extent of the ransomware attack comes into focus. While federal law may not set hard deadlines for pay, some states and cities do, they noted, suggesting employers that lost timekeeping data in the breach immediately ask employees to report their hours worked. It’s unclear whether the Kronos outage and employers’ responses will ultimately result in any wage and hour liability for employers, but sources speaking to HR Dive at the time of the outage encouraged businesses to move quickly to avoid such issues. Department of Labor regulations state that generally, "overtime compensation earned in a particular workweek must be paid on the regular pay day for the period in which such workweek ends." If the correct amount of overtime pay can’t be determined until after the regular pay period, employers are permitted to delay payment but no longer "than is reasonably necessary for the employer to compute and arrange for payment of the amount due and in no event may payment be delayed beyond the next payday after such computation can be made," the rules state. ![]() It is unknown when, if ever, Defendants will resume its reliance upon Kronos payroll services, and the FLSA Plaintiffs are just expected to wait for their earned overtime wages." An MTA spokesperson told HR Dive the employer does not comment on pending litigation. The lawsuit also claimed the problem, which began in mid-December, isn’t yet resolved: "As of the date of filing the within Complaint, Defendants have not yet resumed using Kronos for payroll services.The employer ensured that workers received their straight-time pay but it "decided to arbitrarily withhold the earned overtime wages of its employees who were paid through Kronos' payroll processing services," the suit said, alleging a willful Fair Labor Standards Act violation. 26, claimed the Metropolitan Transit Authority shifted to internal payroll practices when a ransomware attack took down the UKG system. A New York City transit employee has alleged in a putative collective action that the employer improperly withheld overtime pay during a recent widespread outage of payroll and timekeeping system Kronos. ![]()
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